Privacy Policy

1. Who we are

The British Mexican Society is a UK charity that promotes friendship, cultural exchange and understanding between the United Kingdom and Mexico, and supports charitable causes connected with Mexico.

For the purposes of data protection law, the British Mexican Society is the data controller for the personal information we collect and use.

Contact: Click here to contact us

Charity number: 276830

Postal address: PO Box 251, Morpeth, NE61 9DH

2. Information we collect

We may collect and process the following types of personal information:

• Your name and contact details, including email address and telephone number.
• Membership details, including membership type, renewal dates and subscription status.
• Payment and donation records. Card details are processed securely by our payment providers and are not stored by us.
• Event bookings, attendance records and dietary or access requirements where relevant.
• Communications you send to us, including enquiries, feedback and correspondence.
• Marketing preferences, such as whether you have agreed to receive newsletters or event updates.
• Technical information from our website, such as cookies, IP address and browsing activity, where applicable.

3. How we use your information

We use personal information to:

• Manage memberships and renewals.
• Process payments, subscriptions and donations.
• Organise events and communicate with attendees.
• Send newsletters, event invitations and Society updates, where permitted.
• Respond to enquiries and provide support.
• Keep accurate administrative and financial records.
• Meet legal, regulatory and charity reporting obligations.
• Improve our website, communications and member services.

4. Our lawful basis for using your information

We rely on different lawful bases depending on how and why we use your information. These may include:

• Contract: to manage your membership, bookings or services you request from us.
• Consent: where you have agreed to receive certain communications from us.
• Legitimate interests: to manage the Society, communicate with members, improve our activities and promote relevant events.
• Legal obligation: where we must keep records for accounting, tax, charity or regulatory purposes.

Where we rely on consent, you can withdraw it at any time by contacting us or by using the unsubscribe link in our emails.

5. Payments and online services

Payments for memberships, donations or events may be processed by trusted third-party providers such as Stripe, Eventbrite or similar services. These providers process payment information securely in accordance with their own privacy and security policies.

We do not store your full credit or debit card details on our website.

6. Sharing your information

We do not sell your personal information. We may share limited information with trusted service providers who help us operate the Society, including website hosting, email newsletter platforms, payment processors, event booking platforms, accountants or professional advisers.

We may also share information where required by law, regulation or a public authority.

7. How long we keep your information

We keep personal information only for as long as necessary for the purpose for which it was collected, including legal, accounting, charity administration and reporting requirements.

Membership and financial records may be kept for a reasonable period after your relationship with us ends, where this is required for legitimate administrative or legal reasons.

8. Your rights

Under data protection law, you have rights in relation to your personal information, including the right to:

• Access the personal information we hold about you.
• Ask us to correct inaccurate or incomplete information.
• Ask us to delete your information in certain circumstances.
• Ask us to restrict or object to certain types of processing.
• Withdraw consent where we rely on consent.
• Request a copy of your information in a portable format, where applicable.

To exercise your rights, please contact us at [Insert BMS email address].

9. Cookies and website analytics

Our website may use cookies and similar technologies to help it function properly, improve user experience and understand how visitors use the site.

Where required, we will ask for your consent before placing non-essential cookies on your device.

10. Keeping your information secure

We take reasonable technical and organisational steps to protect your personal information from unauthorised access, loss, misuse or disclosure.

11. Complaints

If you have concerns about how we use your personal information, please contact us first so that we can try to resolve the issue.

You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection matters.

ICO website: ico.org.uk

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

Last updated: April 2026